Read all the Recruitment & Onboarding Policy carefully!

PURVANCHAL FILM CITY PRIVATE LIMITED
​Last Updated: 11 JULY 2023

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1. PURPOSE OF THIS POLICY

The Recruitment & Onboarding Policy of PURVANCHAL FILM CITY PVT. LTD. has been established to define and regulate the structured process through which individuals are considered, evaluated, selected, and formally engaged with the organization.

This policy outlines the complete and systematic process followed by the Company, which includes:

• Candidate Application through the official Career platform

• Profile Screening and eligibility assessment

• Interview and skill evaluation process

• Documentation verification

• Issuance of Offer Letter

• Mandatory Training Period

• Final Appointment Confirmation

The purpose of defining this process is to ensure that every stage of recruitment and onboarding is conducted in a transparent, professional, fair, and consistent manner.

This policy aims to:

• Maintain equal opportunity and merit-based selection

• Provide clarity to candidates regarding each stage of engagement

• Establish clear expectations before employment begins

• Protect organizational standards and compliance requirements

• Ensure smooth integration of selected candidates into the company structure

• Minimize misunderstandings related to offer status, training, and confirmation

By documenting and publishing this policy, PURVANCHAL FILM CITY PVT. LTD. seeks to promote accountability, ethical hiring practices, and structured workforce management across all departments, including Employees and Interns.

This policy applies uniformly to all applicants unless specifically stated otherwise in writing by the Company.

2. EMPLOYEE RECRUITMENT PROCESS

2.1 Application Through Career Page

All employment applications must be submitted exclusively through the official Career Page of PURVANCHAL FILM CITY PVT. LTD. The Career Page serves as the only authorized platform for applying to current job openings within the organization.

Each available position is published along with a detailed Job Description (JD), which clearly outlines:

• Role and responsibilities

• Required qualifications

• Skills and experience expectations

• Department or project association

• Work mode and reporting structure (where applicable)

Applicants are required to carefully review the Job Description before submitting their application to ensure alignment with their qualifications and experience.

Mandatory Information to be Submitted

All applicants must provide the following:

• Updated CV / Resume (reflecting current experience and skills)

• Recent professional photograph

• Complete personal details (Full Name, Date of Birth, Address, etc.)

• Valid contact details (Active Mobile Number and Email ID)

• Relevant work experience details (including project history, portfolio links, or references, if applicable)

For creative and technical roles (such as editing, VFX, media production, digital marketing, etc.), candidates may also be required to submit:

• Portfolio links

• Work samples

• Showreels or previous project references

Accuracy of Information

Applicants are responsible for ensuring that:

• All information provided is accurate and truthful

• Documents submitted are authentic and up-to-date

• Contact details are valid and active

Any misrepresentation, false declaration, or submission of misleading information may result in immediate rejection of the application or disqualification at any stage of the recruitment process.

Incomplete Applications

Applications that are:

• Incomplete

• Missing required documents

• Submitted without a CV or photograph

• Containing insufficient experience details

may be rejected without further review or communication.

No Guarantee of Selection

Submission of an application does not:

• Guarantee shortlisting

• Guarantee interview scheduling

• Create any obligation on the part of the Company

Only candidates whose profiles match the current organizational requirements will be contacted for further evaluation.

PURVANCHAL FILM CITY PVT. LTD. reserves the right to close, modify, or withdraw any job position without prior notice.

2.2 Application Review & Shortlisting

All applications received through the official Career Page are systematically reviewed by the HR Department of PURVANCHAL FILM CITY PVT. LTD.

Where necessary, applications may also be evaluated by the concerned Project Head, Department Head, or Management Team, depending on the nature of the role and project requirements.

The review process is conducted to ensure that candidates meet the minimum eligibility criteria and align with the operational and creative needs of the organization.

Evaluation Criteria

Shortlisting of candidates is based on a comprehensive assessment of the following factors:

• Educational Qualification – Relevance of academic background to the applied position

• Technical Skills – Practical knowledge, software proficiency, creative or production capabilities (as applicable)

• Relevant Work Experience – Industry exposure, project involvement, and role-specific experience

• Portfolio / Work Samples – Quality, originality, and professional standard of submitted work (if applicable)

• Suitability to Company Requirements – Alignment with current project demands, team structure, work culture, and performance expectations

For creative and production roles, special emphasis may be placed on:

• Editing quality

• VFX execution

• Content creativity

• Technical efficiency

• Adherence to professional production standards

Merit-Based & Requirement-Based Selection

Shortlisting is conducted purely on:

• Merit

• Professional competence

• Organizational need at the time of hiring

Meeting minimum qualifications does not automatically guarantee shortlisting, as selection is competitive and dependent on the overall strength of the applicant pool.

Communication with Candidates

Only candidates who are shortlisted will be contacted for the next stage of the recruitment process, which may include interviews, skill tests, or further evaluation.

The Company:

• Is not obligated to provide individual feedback to non-shortlisted applicants

• Reserves the right to keep applications on hold for future opportunities

• May reopen review of applications if new project requirements arise

All decisions regarding shortlisting shall be at the sole discretion of PURVANCHAL FILM CITY PVT. LTD., and such decisions shall be final and binding.

2.3 Interview Process

Candidates who are shortlisted after the application review stage will be invited to participate in the interview process conducted by PURVANCHAL FILM CITY PVT. LTD.

The interview process is designed to evaluate not only technical competence but also overall suitability, professionalism, communication ability, and alignment with the company’s work culture and project requirements.

Depending on the role, department, and project needs, shortlisted candidates may undergo one or more of the following evaluation stages:

HR Interview

The HR Interview focuses on:

• Professional background and career objectives

• Communication skills and personality assessment

• Understanding of role expectations

• Availability, work mode preference, and compensation discussion

• Professional conduct and workplace adaptability

This round helps assess the candidate’s overall suitability for the organization’s work environment.

Technical / Skill Assessment

For technical, creative, or production-based roles, candidates may be evaluated on:

• Software proficiency

• Role-specific technical knowledge

• Problem-solving ability

• Industry understanding

• Quality standards relevant to the position

This assessment may be conducted verbally or through structured evaluation tasks.

Practical Test (If Required)

For certain roles, especially in media, editing, VFX, digital marketing, content creation, or production support, candidates may be required to complete a practical assignment.

The purpose of the practical test is to:

• Evaluate real-time execution ability

• Assess quality, creativity, and technical precision

• Understand time management and task-handling approach

The company reserves the right to determine whether a practical test is required for a specific role.

Final Discussion with Management

In certain cases, candidates may be invited for a final discussion with:

• Project Head

• Department Head

• Senior Management

This round may include:

• Role clarity discussion

• Final expectations alignment

• Organizational suitability assessment

Multiple Rounds of Evaluation

PURVANCHAL FILM CITY PVT. LTD. reserves the right to:

• Conduct multiple interview rounds

• Add or modify evaluation stages

• Reassess candidates if necessary

• Place candidates on hold for future consideration

Participation in the interview process does not guarantee final selection.

Final Selection

Selection decisions are made based on:

• Merit

• Technical and practical performance

• Professional behavior

• Organizational fit

• Current business requirements

All selection decisions made by the Company are final and binding.

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Neeche aapka section “3. DOCUMENTATION PROCESS (EMPLOYEES)” detailed, structured aur legally clear professional tone me draft kiya gaya hai — website policy ke liye ready:

3. DOCUMENTATION PROCESS (EMPLOYEES)

Candidates who are shortlisted after successfully completing the interview process are required to proceed with the documentation stage.

Submission of documents is a mandatory step prior to issuance of the Offer Letter.

All required documents must be submitted within the timeline communicated by the HR Department. Failure to comply within the specified deadline may lead to cancellation or withdrawal of selection.

3.1 Mandatory Documents

The following documents must be submitted in scanned format (PDF or clear image format) unless otherwise specified:

A. Identity Proof

• Aadhaar Card

• PAN Card

These documents are required for identity verification and statutory compliance purposes.

B. Educational Documents

• 10th Mark Sheet

• 12th Mark Sheet

• Graduation Certificate / Degree (if applicable)

• Post-Graduation Certificate (if applicable)

• Diploma / Professional Course Certificates (if applicable)

All educational documents must reflect accurate academic credentials. Any discrepancy found during verification may result in disqualification.

C. Professional Documents

• Updated CV / Resume (latest version reflecting current experience)

If the candidate has prior work experience, the following must also be submitted:

• Experience Letters

• Previous Offer Letters

• Salary Slips (recent months, if applicable)

These documents are required to verify employment history and professional claims.

D. Photographs

• 2 Recent Passport-Size Photographs

  • Good Quality

  • Clear Background

  • Professional Appearance

Photographs must be recent and clearly visible. Blurred, filtered, or informal images may not be accepted.

3.2 Optional Documents (If Required)

Depending on the role or employment category, HR may request additional documentation such as:

• Bank Account Details (for payroll processing)

• Address Proof

• Portfolio Links

• Non-Disclosure Agreements

• Any other document deemed necessary by the Company

3.3 Verification & Compliance

All documents submitted will be subject to verification.

The candidate confirms that:

• All information provided is true and accurate

• No document has been forged, altered, or misrepresented

If at any stage it is found that:

• Documents are fake or tampered

• Information is misleading or false

• Mandatory documents are not submitted

The Company reserves the right to:

• Cancel the selection

• Withdraw the Offer (if issued)

• Discontinue the onboarding process without further obligation

Submission of documents does not guarantee appointment. Final engagement remains subject to completion of all onboarding conditions.

4. OFFER LETTER (EMPLOYEES)

Upon successful completion of the interview process and verification of submitted documentation, the Company may proceed with the issuance of an Offer Letter to the selected candidate.

The Offer Letter serves as a formal communication outlining the proposed terms and conditions of engagement with PURVANCHAL FILM CITY PVT. LTD.

4.1 Contents of the Offer Letter

The Offer Letter shall clearly specify, but not be limited to, the following details:

• Designation / Position

• Department or Project Allocation

• Employment Type (Full-Time / Contractual, etc.)

• Proposed Monthly Salary / Compensation Structure

• Incentives (if applicable)

• Probation Period (if applicable)

• Reporting Structure

• Work Mode (Office / Hybrid / Remote, as per policy)

• Reference to Company Policies and Code of Conduct

The Offer Letter may also include conditions relating to training, confidentiality, intellectual property, and compliance requirements.

4.2 Conditional Nature of Offer

It is important to note that:

• The Offer Letter is issued on a conditional basis.

• It does not constitute final or confirmed employment.

• It does not create an automatic employer-employee relationship at the time of issuance.

The offer remains subject to:

• Completion of mandatory onboarding requirements

• Participation in the initial training period

• Satisfactory performance during evaluation

4.3 Subject to Mandatory Training & Evaluation

Final appointment and confirmation of employment shall be granted only after:

• Successful completion of the mandatory training period

• Positive evaluation of performance, conduct, and professional suitability

The Company reserves the right to:

• Withdraw the Offer Letter prior to confirmation

• Extend the training period, if required

• Discontinue the onboarding process without obligation to appoint

4.4 Acceptance of Offer

Candidates must formally communicate their acceptance of the Offer Letter within the stipulated timeline mentioned in the letter.

Failure to respond within the given timeframe may result in automatic lapse of the offer.

Issuance of the Offer Letter signifies the Company’s intent to proceed with onboarding, subject to compliance with all stated conditions and policies.

5. MANDATORY TRAINING PERIOD (EMPLOYEES)

All selected employees are required to undergo a structured and compulsory training phase prior to confirmation of appointment.

The training period forms an integral part of the onboarding and evaluation process and is designed to assess the candidate’s practical suitability for the assigned role within PURVANCHAL FILM CITY PVT. LTD.

Initial 7 Days Training (Unpaid)

5.1 Duration

The initial training period shall consist of 7 (Seven) working days, commencing from the official reporting date communicated by the HR Department.

The training schedule, working hours, and reporting structure during this period shall be determined by the Company.

5.2 Nature of Training

The purpose of the training is to provide structured exposure and evaluate the candidate’s readiness for professional engagement.

The training may include, but is not limited to:

• Introduction to company systems, internal workflow, and operational procedures

• Orientation regarding ongoing and upcoming projects

• Role-based technical exposure and practical guidance

• Explanation of reporting hierarchy and communication protocols

• Familiarization with company policies and compliance standards

• Work ethics, professional discipline, and behavioral expectations

The training period may involve supervised assignments, observation-based learning, or controlled practical exercises intended for evaluation purposes.

5.3 Compensation

The initial 7-day training period is strictly unpaid.

During this period:

• No salary shall be payable

• No stipend shall be applicable

• No incentive, allowance, or reimbursement shall be provided unless specifically approved in writing by the Company

The training phase is considered part of the evaluation and onboarding process and does not constitute confirmed employment.

Compensation eligibility, if any, shall commence only upon successful completion of the training and issuance of a formal Appointment Letter.

5.4 Mandatory Attendance & Conduct

Attendance during the training period is compulsory.

Employees are expected to:

• Report on time as per assigned schedule

• Maintain professional conduct and discipline

• Follow instructions of supervisors and trainers

• Comply with company rules and confidentiality requirements

Unauthorized absence, repeated lateness, misconduct, or failure to follow instructions may lead to immediate discontinuation of the onboarding process.

5.5 Performance Evaluation

During the training period, performance will be evaluated based on:

• Technical skill level

• Practical execution ability

• Professional behavior and attitude

• Adaptability to company systems

• Learning ability and responsiveness

• Team coordination and communication

• Discipline and punctuality

The evaluation shall be conducted by the concerned Supervisor, Project Head, or Management, as applicable.

Company’s Rights During Training

Based on performance and overall suitability, the Company reserves the absolute right to:

• Confirm continuation to the next stage

• Extend the training period if additional evaluation is required

• Discontinue the onboarding process without obligation to appoint

Completion of training does not automatically guarantee appointment. Final confirmation remains subject to satisfactory performance and management approval.

6. APPOINTMENT LETTER (EMPLOYEES)

Upon successful completion of the mandatory training period and satisfactory evaluation by the concerned Supervisor and Management, the Company may proceed with the issuance of a formal Appointment Letter.

The Appointment Letter serves as the official confirmation of employment with PURVANCHAL FILM CITY PVT. LTD.

6.1 Issuance of Appointment Letter

The Appointment Letter will be issued only after:

• Successful completion of the 7-day mandatory training period

• Positive performance evaluation

• Approval from the Management

The Company reserves the right to withhold or decline issuance of the Appointment Letter if the candidate’s performance, conduct, or suitability is found unsatisfactory.

6.2 Commencement of Employment

Employment shall officially commence from the date mentioned in the Appointment Letter.

Only from this date:

• An employer-employee relationship shall formally exist

• Salary and applicable benefits shall become payable

• The employee shall be governed by full employment terms and company policies

Any participation prior to this date shall not be considered confirmed employment unless expressly stated in writing.

6.3 Probation Period

Upon appointment, the employee shall be placed under a Probation Period, which is generally 3 (Three) Months, unless otherwise specified in the Appointment Letter.

During the probation period:

• Performance will be closely monitored

• Work quality, discipline, and professional conduct will be evaluated

• Role suitability and long-term engagement potential will be assessed

The Company reserves the right to:

• Extend the probation period, if required

• Modify role responsibilities

• Discontinue employment as per company policy and applicable terms

6.4 Confirmation of Employment

Confirmation of employment shall be subject to:

• Satisfactory performance during probation

• Compliance with company policies and standards

• Fulfillment of assigned responsibilities

Formal confirmation may be communicated in writing by the HR Department upon successful completion of the probation period.

Until such confirmation is issued, employment shall remain probationary in nature.

7. INTERN RECRUITMENT & ONBOARDING PROCESS

PURVANCHAL FILM CITY PVT. LTD. provides internship opportunities to eligible candidates seeking practical exposure in the entertainment and media industry.

The internship recruitment and onboarding process is structured to ensure fairness, transparency, and skill-based evaluation.

The process for Interns is as follows:

7.1 Application

All internship applications must be submitted through the official Career Page of PURVANCHAL FILM CITY PVT. LTD.

Intern candidates are required to submit:

• Updated CV / Resume

• Recent professional photograph

• Educational details (current qualification, course, institution, academic year)

Where applicable, candidates may also be required to submit:

• Portfolio or work samples

• College referral letter (if applicable)

• Internship requirement letter from institution

Submission of application does not guarantee shortlisting or selection.

7.2 Review & Interview

All internship applications are reviewed by the HR Department and, where required, by the concerned Department or Project Head.

If the candidate’s profile is found suitable:

• An HR Interview will be scheduled

• Skill evaluation or basic practical assessment may be conducted (depending on role)

The evaluation process may assess:

• Learning ability

• Communication skills

• Technical knowledge (if applicable)

• Career interest alignment

• Professional attitude

Selection is based on merit and organizational requirements.

The Company reserves the right to conduct multiple rounds of evaluation, if necessary.

7.3 Documentation

Shortlisted interns must submit the required documents within the timeline communicated by HR.

Mandatory Documents:

• Aadhaar Card (Identity Verification)

• Educational Certificates (latest qualification proof)

• Updated CV / Resume

• 2 Recent Passport-Size Photographs (Good Quality, Clear Background, Professional Appearance)

Additional documents may be requested depending on project or institutional requirements.

Failure to submit authentic and complete documentation may result in cancellation of the internship selection.

7.4 Intern Offer Letter

Upon successful verification of documents:

• An official Intern Offer Letter will be issued.

• The letter will clearly specify:

  • Internship role

  • Department

  • Duration of internship

  • Reporting structure

  • Stipend details (if applicable)

  • Applicable company policies

The Intern Offer Letter is conditional and subject to completion of mandatory training requirements.

7.5 Mandatory 7 Days Training (Unpaid)

All selected interns are required to undergo an initial 7-day mandatory training period.

Training Conditions:

• The 7-day training period is unpaid, unless explicitly mentioned otherwise in writing by the Company.

• No stipend or allowance shall be applicable during this period.

• Attendance, punctuality, and discipline are compulsory.

The training is intended to:

• Introduce interns to company workflow

• Provide orientation on projects and reporting systems

• Assess practical learning capability

• Evaluate professionalism and commitment

Continuation of the internship shall be subject to satisfactory performance during the training period.

The Company reserves the right to:

• Confirm continuation of internship

• Extend training (if required)

• Discontinue the internship onboarding process without obligation

Completion of training does not automatically guarantee continuation unless confirmed by HR or Management.

Bilkul 👍
Neeche aapka section “8. GENERAL CONDITIONS” detailed, legally clear aur professional policy tone me draft kiya gaya hai — taaki document strong aur corporate-level lage:

8. GENERAL CONDITIONS

The following general conditions shall apply to all applicants, selected candidates, employees, and interns engaged through the Recruitment & Onboarding Process of PURVANCHAL FILM CITY PVT. LTD.:

8.1 No Guarantee of Employment

Submission of an application through the Career Page does not:

• Guarantee shortlisting

• Guarantee interview scheduling

• Guarantee issuance of an Offer Letter

• Guarantee appointment or engagement

Selection is subject to organizational requirements, evaluation outcomes, and management approval.

8.2 Right to Reject Applications

PURVANCHAL FILM CITY PVT. LTD. reserves the full and unconditional right to:

• Reject any application at any stage of the recruitment process

• Cancel or withdraw any job posting

• Modify role requirements without prior notice

• Decline candidature without providing reasons or explanation

The Company is under no obligation to communicate detailed feedback to applicants who are not shortlisted or selected.

8.3 Accuracy of Information & Document Authenticity

All candidates are required to provide accurate, truthful, and complete information at every stage of the recruitment and onboarding process.

If at any stage it is found that:

• False information has been provided

• Qualifications or experience have been misrepresented

• Documents are forged, altered, or tampered

• Material facts have been concealed

The Company reserves the right to:

• Immediately cancel the selection

• Withdraw the Offer Letter

• Terminate employment or internship (if already engaged)

• Initiate appropriate legal action, where necessary

8.4 Nature of Training

Participation in the mandatory training period:

• Does not constitute confirmed employment

• Does not automatically create a permanent employer-employee relationship

• Does not guarantee issuance of an Appointment Letter

Final employment confirmation is subject to successful completion of training and formal issuance of an Appointment Letter.

8.5 Final Authority of the Company

All decisions regarding:

• Shortlisting

• Interview evaluation

• Selection

• Offer issuance

• Training continuation

• Appointment confirmation

shall rest solely with the Management of PURVANCHAL FILM CITY PVT. LTD.

Such decisions shall be final and binding, and no dispute or claim shall arise solely on the basis of non-selection or non-confirmation.

9. ACCEPTANCE OF POLICY

By submitting an application through the official Career Page of PURVANCHAL FILM CITY PVT. LTD., and by proceeding further with documentation, interview participation, and training, the candidate acknowledges and agrees to the following:

9.1 Acknowledgment of Understanding

The candidate confirms that:

• They have read this Recruitment & Onboarding Policy in full.

• They understand the stages of the recruitment process, including screening, interview, documentation, offer issuance, training, and appointment confirmation.

• They are aware that selection is subject to evaluation and management approval.

9.2 Voluntary Acceptance of Training Terms

The candidate voluntarily agrees to:

• Undergo the mandatory 7-day training period.

• Accept that the initial training period is unpaid unless otherwise specified in writing by the Company.

• Participate in the training process as part of evaluation and onboarding.

The candidate understands that completion of training does not automatically guarantee final appointment.

9.3 Acceptance of Company Policies & Standards

The candidate further agrees to:

• Comply with the Company’s rules, procedures, and Code of Conduct.

• Maintain professional behavior and ethical standards.

• Abide by confidentiality and intellectual property requirements.

• Follow reporting hierarchy and operational guidelines.

9.4 Binding Nature of Acceptance

By continuing with the recruitment and onboarding process, the candidate confirms that their participation constitutes implied acceptance of the terms stated in this policy.

If a candidate does not agree with any part of this policy, they are advised not to proceed further in the recruitment or onboarding process.

Issued By:
HR Department
PURVANCHAL FILM CITY PVT. LTD.
📧 info@purvanchalfilmcity.com
📧 hrd@purvanchalfilmcity.com
📞 +91 8383818076