Project Approval Policy

Read all the terms and conditions carefully!

Purvanchal Film City Pvt. Ltd.
📅 Effective From:

1 JANUARY 2026
Applicable Categories:

Film | Web Series | Serial

1. PURPOSE

The purpose of this policy is to establish a structured, transparent, and professional pre-approval framework for projects seeking association with Purvanchal Film City Private Limited under its in-house production, co-production, distribution enablement, or service-based execution models.

This policy ensures that all approved projects meet PFC’s creative, technical, financial, and operational standards, enabling smooth execution from development to release.

2. SCOPE

This policy applies to, but is not limited to:

🎬 Filmmakers, Directors & Producers
🏢 Production Houses & Studios
🧑‍💼 Corporate Clients, Brands & Agencies
🎥 Independent Creators & Content Owners

All projects—feature films, web series, short films, documentaries, digital content, or branded content—must undergo this pre-approval process before any formal association with PFC.

3. ELIGIBILITY CRITERIA

To be considered for pre-approval, applicants must satisfy the following minimum requirements:

Legal ownership or authorized rights over the project
At least one completed professional project (released or commissioned)
A clearly defined budget, funding plan, and execution timeline
(Preferred but not mandatory) A registered entity, production house, or professional brand

Meeting eligibility criteria does not guarantee approval.

4. SUBMISSION REQUIREMENTS

Applicants must submit a complete project dossier, including:

Project Title & Detailed Synopsis
Script / Screenplay / Treatment
Budget Breakdown & Production Timeline
Director & Producer Profiles
Target Audience & Market Overview
Previous Work, Showreel, or Reference Links

Incomplete submissions may be rejected without review.

5. EVALUATION CRITERIA

Projects are evaluated on multiple parameters, including:

Story strength, originality, and creative merit
Budget realism and execution feasibility
Production preparedness and team capability
Market, audience, and platform viability
Alignment with PFC’s brand values, content vision, and quality benchmarks

6. APPROVAL PROCESS

The approval process consists of the following stages:

Initial Screening & Documentation Check
Creative & Technical Evaluation
Budget & Feasibility Assessment
Virtual or In-Person Pitch (if shortlisted)
Final Review by PFC Approval Committee

⏳ Timeline:
Typically 2–4 weeks from receipt of a complete submission.

7. DECISION OUTCOMES

Upon review, one of the following decisions will be communicated:

✅ Approved – Project Approval Letter & Letter of Intent (LOI) issued
⚠️ Conditional Approval – Revisions or clarifications required
❌ Rejected – Feedback may be provided at PFC’s discretion

PFC reserves the right to approve or reject any project without obligation to disclose detailed reasoning.

8. MANDATORY PFC SERVICES (NON-NEGOTIABLE)

To maintain consistent quality and brand integrity, the following services—where applicable—shall be executed only by Purvanchal Film City Private Limited or its officially appointed vendors, at actual or mutually agreed costs:

Post-Production Services
Media, PR & Publicity Management
Poster, Trailer & Publicity Design
Title & Publicity Material Approval
Still Photography & Behind-the-Scenes (BTS)
Censor Certification & Regulatory Coordination

These services are mandatory for all approved projects.

9. POST-APPROVAL TIMELINE & OBLIGATIONS

Upon approval:

📄 The Project Approval Letter must be signed within 24 hours
📰 PFC PR & Publicity Services must be booked immediately to enable official announcements and workflow initiation
📦 Complete project delivery—including final edits, raw footage (where applicable), and publicity assets—must be completed within four (4) months from approval

Failure to adhere to timelines may result in termination or penalties as per agreement.

10. PRODUCTION SUPPORT & PAYMENT TERMS

🧾 Payments, if applicable, shall be processed only after final submission and quality clearance
⏱️ The payment cycle begins from the last date of the 4-month submission window, even if the project is delivered earlier
💸 Minimum payment clearance timelines may extend up to twelve (12) months from the submission deadline, subject to project value, revenue realization, and contractual terms

Detailed financial terms shall be governed by separate written agreements.

11. CONFIDENTIALITY

All project materials submitted to PFC shall be treated as confidential and protected under internal data and information security policies.

🛡️ Non-Disclosure Agreements (NDAs) may be executed upon request
Confidentiality obligations do not apply to information already in the public domain

12. CONTACT & QUERIES

For submissions, clarifications, or assistance:

📧 info@purvanchalfilmcity.com

13. POLICY REVIEW & AMENDMENTS

This Pre-Approval Policy shall be reviewed every three (3) months by PFC’s Legal & Production Affairs Team and may be updated periodically to reflect industry practices, regulatory changes, or internal requirements.

The latest published version shall be final and binding.

🔹 Disclaimer

Submission or review of a project under this policy does not create any binding obligation, partnership, or commitment unless expressly stated in a written agreement executed by Purvanchal Film City Private Limited.